FINANCE LEASE

DRAWDOWN AND RELEASE REQUIREMENT

1.
 DOCUMENTATION GRADE
 
MANDATORY 1 = Documents that are mandatory before any release / drawdown apart from the basic Company's Articles, SIUP, NPWP, TDP , KTP, Operating Permit
MANDATORY 2 = Documents that are mandatory but can be obtained after any release / drawdown at the latest 1 month.
COMPLEMENTARY = Documents that are "nice to have" and will compromise CSUL's legal position
 
 
 

MANDATORY 1

HPA
  1. HPA Agreement
  2. Insurance Cover Confirmation
  3. Handling Fee
  4. Insurance Premium + PDG (2nd & 3rd yr) if applicable
  5. Marine Insurance Confirmation - if applicable
  6. Corporate/Personal Guarantee - if applicable
  7. Fiduciary Agreement - if applicable
  8. Invoice for additional security - if applicable
  9. Insurance for additional security - if applicable
LEASE CATERPILLAR
  1. Master Lease Agreement (with All Commissioner's Approval)
  2. Offer to Lease
  3. Insurance Cover Confirmation
  4. Handling Fee
  5. Insurance Premium + PDG (2nd & 3rd yr) if applicable
  6. Invoice from PTTU (applicable for drawdown only)
  7. Marine Insurance Confirmation - if applicable
  8. Corporate/Personal Guarantee - if applicable
  9. Fiduciary Agreement - if applicable
  10. Invoice for additional security - if applicable
  11. Insurance for additional security - if applicable
LEASE MOTOR VEHICLES
  1. Master Lease Agreement (with All Commissioner's Approval)
  2. Offer to Lease
  3. Drawdown Request Letter
  4. Blank Receipt
  5. Invoice from Supplier
  6. Receipt from Supplier
  7. Statement from Supplier re : BPKB
  8. Insurance Cover Confirmation
  9. Handling Fee
  10. Insurance Premium + PDG (2nd & 3rd yr) if applicable
  11. Delivery Order / BAST
  12. Corporate/Personal Guarantee - if applicable
  13. Fiduciary Agreement - if applicable
  14. Invoice for additional security - if applicable
  15. Insurance for additional security - if applicable
  16. Acknowledgment re : Vehicle Security - if applicable
LEASE OTHERS - LOCAL
  1. Master Lease Agreement (with All Commissioner's Approval)
  2. Offer to Lease
  3. Drawdown Request Letter
  4. Invoice from Supplier
  5. Receipt from Supplier
  6. Insurance Cover Confirmation
  7. Handling Fee Insurance Premium + PDG (2nd & 3rd yr) if applicable
  8. Delivery Order / BAST
  9. Corporate/Personal Guarantee - if applicable
  10. Fiduciary Agreement - if applicable
  11. Invoice for additional security - if applicable
  12. Insurance for additional security - if applicable
  13. Acknowledgment re : Vehicle Security - if applicable
LEASE MACHINERIES-IMPORT with L/C
  1. Master Lease Agreement (with All Commissioner's Approval)
  2. Offer to Lease
  3. Drawdown Request Letter
  4. Invoice from Supplier
  5. Bill of Lading
  6. Packing List
  7. Insurance Cover Confirmation
  8. Handling Fee
  9. Insurance Premium + PDG (2nd & 3rd yr) if applicable
  10. Corporate/Personal Guarantee - if applicable
  11. Fiduciary Agreement - if applicable
  12. Invoice for additional security - if applicable
  13. Insurance for additional security - if applicable
  14. Letter to BKPM for exempted duty - if applicable
  15. Invoice from Lessee - if applicable (Sale & Leaseback)
  16. Receipt from Lessee - if applicable (Sale & Leaseback)
APPROVAL PROCESS FOR EXCEPTIONS
  1. EXCEPTION SHOULD BE APPROVED BY
  2. DIRECTOR, GM or AUTHORIZED MANAGER.

MANDATORY 2

HPA
  1. Invoice & BAST from PTTU
  2. Insurance Policy / Certificate
  3. Undertaking for Insurance Renewal
  4. Copy ID Cards of signatories
  5. Giros for Rental Payment / STO
  6. Marine Insurance Policy - if applicable
  7. Approval from Commisioner to sign Corporate Guarantee - if applicable
  8. Approval from Spouse to sign Personal Guarantee- if applicable
LEASE CATERPILLAR
  1. BAST from PTTU
  2. Insurance Policy / Certificate
  3. Undertaking for Insurance Renewal
  4. Copy ID Cards of signatories
  5. Giros for Rental Payment / STO
  6. Marine Insurance Policy - if applicable
  7. Approval from Commisioner to sign Corporate Guarantee - if applicable
  8. Approval from Spouse to sign Personal Guarantee- if applicable
LEASE MOTOR VEHICLES
  1. Insurance Policy / Certificate
  2. Undertaking for Insurance Renewal
  3. Copy ID Cards of signatories
  4. Copy Receipt for Down Payment
  5. Copy STNK (Registration Card)
  6. BPKB (Title Book)
  7. Invoice from Manufacturer
  8. Giros for Rental Payment / STO
  9. Approval from Commisioner to sign Corporate Guarantee - if applicable
  10. Approval from Spouse to sign Personal Guarantee- if applicable
LEASE OTHERS - LOCAL
  1. Insurance Policy / Certificate
  2. Undertaking for Insurance Renewal
  3. Copy ID Cards of signatories
  4. Copy Receipt for Down Payment
  5. Letter re : receipt Lessor's Label
  6. Giros for Rental Payment / STO
  7. Approval from Commisioner to sign Corporate Guarantee - if applicable
  8. Approval from Spouse to sign Personal Guarantee- if applicable
LEASE MACHINERIES-IMPORT with L/C
  1. Copy of L/C Opening application & its telex
  2. Marine Cargo Insurance Policy.
  3. Copy PIB & SSP (Import Tax Payment)
  4. Copy Debit Advice for all payment.
  5. Undertaking for Insurance
  6. Renewal Letter re : receipt of Lessor's Label
  7. Giros for Rental Payment / STO
  8. Approval from Commisioner to sign Corporate Guarantee - if applicable
  9. Approval from Spouse to sign Personal Guarantee- if applicable
  10. Copy approval for exempted duty - if applicable
APPROVAL PROCESS FOR EXCEPTIONS
    - NO FORMAL APPROVAL REQUIRED
    - LIST DOWN IN THE COMPLIANCE CERTIFICATE

COMPLEMENTARY

HPA
  1. Copy Receipt for Down Payment
LEASE CATERPILLAR
  1. Copy Receipt for Down Payment
LEASE MACHINERIES-IMPORT with L/C
  1. Proforma Invoice
  2. Certificate of Origin
  3. Shipment Advice
  4. Beneficiary's Certificate
  5. Price confirmation from supplier
  6. Receipt
APPROVAL PROCESS FOR EXCEPTIONS
    - NO FORMAL APPROVAL REQUIRED
    - LIST DOWN IN THE COMPLIANCE CERTIFICATE
2.
 FOLLOW-UP SYSTEM FOR EXCEPTIONS / OUTSTANDING DOCUMENTS
   
-
 Documentation Department produces a list of outstanding documents on a monthly basis and distributed to all branches.
-
 Account/Branch Managers to follow up their outstanding documents and to complete it within 1 month after release / drawdown, except for BPKB within 4 months.
-
 For documents which could not be obtained after 1 month, a waiver with valid reason must be made and approved by authorized persons.
-
 For customers who have their documents waived, we should ask them to complete all documents requirement prior to disbursement for the next drawdowns.